Formats
Formats is used either for deleting all currently unused or all formats in a catalog, or to insert all the new paragraph formats/character formats in the active document’s catalog. You can use formats on individual documents or on books.
These are the available functions:
Format/ Definition | Delete unused ones in catalog | Delete all in catalog | Add new ones in catalog |
|---|---|---|---|
Paragraph | * | * | * |
Character | * | * | * |
User Variable | * | * | |
Cross-reference | * | * | |
Table | * | * | |
Colour | * | * | |
All | * | * |
Usage
If you want to delete unused formats from the catalog, proceed as follows:
1. Activate the document (book or single document) that you want to edit.
2. Click Formats > Type > Delete unused ones in catalog.
3. The message completed successfully! is issued by the system when the procedure is finished. The completed procedure is logged in the FrameMaker console.
If you want to insert in the catalog formats that are defined in a document:
1. Activate the document file that you want to edit.
2. Click on Formats>Paragraph Formats>Add new ones in catalog or Formats>Character Formats>Add new ones to the catalog.
3. The message completed successfully! is issued by the system when the procedure is finished. The completed procedure is logged in the FrameMaker console.
If you want to delete all formats in a catalog, proceed as follows:
1. Activate the document file that you want to edit.
2. Click on Formats>Type>Delete all in catalog.
3. The message completed successfully! is issued by the system when the procedure is finished. The completed procedure is logged in the FrameMaker console.
Notes
Caution! You cannot undo the Formats commands!
When using Formats in the book, note the following:
The system saves and closes documents that were not open before one of the functions was started without prompting you. First open all the book files (Shift+File>Open all Files in Book) to prevent the system from saving changes immediately.
When using Add new ones to the Catalog under Character Formats note the following:
The system takes the properties of a character format that was added to the catalog from the section of text that it found first in the document. In this case, you cannot recognize which of the properties in the original character format in the catalog had a real value and which ones were set to As Is. The only way to reconstruct the properties of the new catalog entries is to use sensible design and naming conventions for the Character Formats. With the Symbol character format, for example, only the Family property should be set to the Symbol font with all the other properties being set to As Is.
If a new character format does not occur in the text itself but is rather a property of one of the objects listed below
Paragraph (in Autonumber Format > Character Format),Paragraph (in Autonumber Format > Character Format),Cross-Reference Format (in the definition),Cross-Reference Format (in the definition),Marker (in the marker text),Equation (formatting of functions, numbers, character strings and variables)the system sets all the properties to As Is. In the log, the systems adds to these types of Character Formats a suffix of Pgf, PgfFmt, VarFmt, XRefFmt, Marker or Math (Functions, Numbers, Strings or Variables). Character Formats that are used in the objects mentioned above are retained after Delete used ones in catalog has been carried out.
When using Delete unused ones in catalog under Paragraph Formats note the following: apart of paragraphs in the document, the following Objects are scanned:
System Variables, (the Building Blocks <$paratag[]>, <$paratext[]>, <$paranum[]>, <$paranumonly[]> in the definition)Last modified date: 02.24.2021